Assistant Vice President for Business Services & Data Privacy
Job Description
Position Title
Assistant Vice President for Business Services & Data PrivacyPosting Number
2025054EPWorking Title
Assistant Vice President for Business Services & Data PrivacyRCW Exemption Criteria
11 - Executive HeadEWU Position Number
E99157CUPA Code
A-196270 - Chief Risk Mgt/Compliance OfficerFLSA
Exempt - ExecutiveBargaining Unit
None% Full Time
100Salary Information
The salary for this position is $117,972(minimum) up to $136,000.
Anticipated Start Date
12/01/2025Term of Appointment
12Location
CheneyCounty
SpokaneProject Description
N/A
Project Duration
N/ABackground Check
Yes - BothResponsible HR User
Caren LincolnResponsible HR User Email address
clincoln@ewu.eduJob Summary
We are currently seeking skilled and team-oriented applicants for the following position – Assistant Vice President of Business Services. The Assistant Vice President of Business Services handles the negotiation of complex contracts on behalf of the university, including real estate, intellectual property, data security and privacy, and many others. The AVP serves as the real estate officer for the university. The AVP also serves as the data privacy and HIPAA privacy officer. In addition, the AVP supervises the work of public records, records retention, procurement and contracts, and environmental health and safety. The AVP is responsible for enterprise risk management strategies, which involves leading a proactive and collaborative approach to risk assessment, management and mitigation. The AVP supervises the Director of Risk Management, who handles traditional risk management duties and insurance. This position requires a high-level knowledge of the legal obligations of an institution of higher education, the ability to prioritize a heavy workload, solid supervisory skills, and the ability to work collegially in a decentralized environment of shared governance.
The salary for this position is $117,972 (minimum) up to $136,000 (maximum) being offered. Where the hired candidate will begin within this range is dependent on education, experience, and skills. In addition to salary, the university offers a comprehensive benefits package including health insurance and disability insurance and retirement. In addition, EWU offers generous vacation and sick leave accruals, 12 paid holidays per year and fringe benefits, such as tuition waiver for employees and eligible family members, discounted EWU sports tickets, full access to our campus workout facilities at a minimum fee and free transportation through STA buses. For additional information regarding insurance benefits please see our Benefits page: https://inside.ewu.edu/hr/benefits/insurance/.
EWU is committed to supporting and promoting a workforce that is welcoming to all and encourages applicants of all backgrounds to apply for this position.
Eastern Washington University provides an inclusive, equitable, and transformative learning experience, driving the pursuit of knowledge with affordable academic excellence.
The salary for this position is $117,972 (minimum) up to $136,000 (maximum) being offered. Where the hired candidate will begin within this range is dependent on education, experience, and skills. In addition to salary, the university offers a comprehensive benefits package including health insurance and disability insurance and retirement. In addition, EWU offers generous vacation and sick leave accruals, 12 paid holidays per year and fringe benefits, such as tuition waiver for employees and eligible family members, discounted EWU sports tickets, full access to our campus workout facilities at a minimum fee and free transportation through STA buses. For additional information regarding insurance benefits please see our Benefits page: https://inside.ewu.edu/hr/benefits/insurance/.
EWU is committed to supporting and promoting a workforce that is welcoming to all and encourages applicants of all backgrounds to apply for this position.
Eastern Washington University provides an inclusive, equitable, and transformative learning experience, driving the pursuit of knowledge with affordable academic excellence.
About Eastern Washington University
Eastern Washington University, a regional, comprehensive public university with an enrollment of over 10,000 students, is one of six state-funded four-year institutions of higher education in Washington, each governed by its own board of trustees. As the region’s polytechnic, we are recognized for our distinctive approach to hands-on learning that leads to in-demand careers. EWU’s 300-acre main campus is located in Cheney, a community of 12,000 residents 16 miles southwest of Washington’s second largest city, Spokane. Eastern also offers programs in downtown Spokane at the innovative, energy-efficient Catalyst building, the SIERR building which is a hub for research, development and advancement of health sciences, and at Riverpoint, a campus shared with Washington State University. In addition, EWU programs can be found at select locations throughout the state, aligned with the needs of the community. Eastern contributes to the vitality of the region and the state through its wide array of bachelor’s and master’s degrees in over 100 fields of study, as well as applied doctorates in physical therapy and educational leadership, offering accessible pathways to career success and personal development to students of all socioeconomic and cultural backgrounds.
Eastern Washington University has been recognized for its commitment to helping undergraduate students learn, grow and succeed by Colleges of Distinction, a nationally trusted resource guide for college-bound students. The honor recognizes Eastern as a ’24-’25 College of Distinction (CoD).
Eastern Washington University has been recognized for its commitment to helping undergraduate students learn, grow and succeed by Colleges of Distinction, a nationally trusted resource guide for college-bound students. The honor recognizes Eastern as a ’24-’25 College of Distinction (CoD).
Tribal Land Acknowledgement
At Eastern Washington University, we are proud to recognize the land of the Spokane Tribe and other tribes that shared the land for fishing and trading. The Spokane Tribe, Coeur d’Alene Tribe, Confederated Tribes of the Colville Reservation, the Kalispel Tribe, and the Nez Perce Tribe are integral to the cultural heritage and traditional ethnological knowledge of the land.
Native American heritage is woven into the fabric of our institution, enriching our community through tribal culture, historical teachings, and tribal language, and is embraced daily by students, staff, faculty, and the Eastern Washington community.
At EWU, we are committed to reflecting on and acknowledging the historical injustices of genocide and the forced removal of tribal peoples and all our relatives. EWU recognizes and honors tribal sovereignty and government to government relationships with tribes.
From here forward, EWU will remain committed to supporting, honoring, and recognizing the Native American community and the dynamic contributions that are shared with our university.
At Eastern Washington University, we are proud to recognize the land of the Spokane Tribe and other tribes that shared the land for fishing and trading. The Spokane Tribe, Coeur d’Alene Tribe, Confederated Tribes of the Colville Reservation, the Kalispel Tribe, and the Nez Perce Tribe are integral to the cultural heritage and traditional ethnological knowledge of the land.
Native American heritage is woven into the fabric of our institution, enriching our community through tribal culture, historical teachings, and tribal language, and is embraced daily by students, staff, faculty, and the Eastern Washington community.
At EWU, we are committed to reflecting on and acknowledging the historical injustices of genocide and the forced removal of tribal peoples and all our relatives. EWU recognizes and honors tribal sovereignty and government to government relationships with tribes.
From here forward, EWU will remain committed to supporting, honoring, and recognizing the Native American community and the dynamic contributions that are shared with our university.
Equal Opportunity Statement
EWU does not discriminate in its programs and activities on the basis of race, color, creed, religion, national origin, citizenship or immigration status, sex, pregnancy, sexual orientation, gender identity/expression, genetic information, age, marital status, families with children, protected veteran or military status, HIV or hepatitis C, status as a mother breastfeeding her child, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability, as provided for and to the extent required by state and federal laws.
Conditions of Employment
This position, during the course of university employment will be involved in the receipt of, or accountability for, university funds or other items of value, as well as the unsupervised access with the developmentally disabled, vulnerable adults or children under the age of 16. The offer of employment is contingent upon successful completion and passing of a background check prior to beginning employment.
All new employees must comply with EWU Immunization Policy 602-02 and provide proof of immunity or vaccination to MMR before beginning work at EWU. Waivers for the immunization requirements are available for medical or sincerely held religious beliefs.
This is an Administrative Exempt position and is covered by EWU Policy 406- 01, Exempt Employment: https://inside.ewu.edu/policies/knowledge-base/ewu-406-01-exempt-employment/
After starting employment, employees will complete required training via Canvas. Workplace Belonging training will be available on December 1st and should be completed by March 31st, 2026.
Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. Sponsorship is not available for this position at this time.
This is an Administrative Exempt position and is covered by EWU Policy 406- 01, Exempt Employment: https://inside.ewu.edu/policies/knowledge-base/ewu-406-01-exempt-employment/
After starting employment, employees will complete required training via Canvas. Workplace Belonging training will be available on December 1st and should be completed by March 31st, 2026.
Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. Sponsorship is not available for this position at this time.
Note: Interviews might be conducted via Zoom (camera must be enabled). If so, candidates must be able to demonstrate competence using Zoom and other technologies.
Physical Demands
Contact Caren Lincoln in Human Resources at clincoln@ewu.edu to obtain a copy of the Essential Functions Analysis which will describe conditions of employment, such as physical demands
Pre-Placement Physical
NoHearing Test
NoMedical Monitoring Post Hire
NoProtective Equipment
University, local, regional and state mandates for public and personal protection should be followed as needed.
Required Qualifications
- Juris doctorate;
- 5 or more years of experience in contract law, negotiation, and administration;
- Experiencing with advising on compliance obligations with respect to state and federal laws; and,
- Experience with discovery, public records requests, and/or insurance.
Preferred Qualifications
- Previous experience working at an institution of higher education
- Previous supervisory experience
- Previous experience with data privacy
Other Skills and Abilities
- Superior communication and public speaking skills (including the ability to communicate complex issues verbally and in writing to university community members and the general public).
- Demonstrated ability to maintain confidential information.
- Ability to manage and work with conflict, including interacting with individuals who may be experiencing high levels of stress.
- Strong organizational and research skills. Ability to pay close attention to detail for sustained periods of time.
- Knowledge of federal and state laws regarding data privacy, including, but not limited to, the Family Educational Rights and Privacy Act, Health Insurance Portability and Accountability Act, and Public Records Act.
- Professional experience in procurement, public works bidding, or contract management
- Ability to manage a complicated workload, set priorities, communicate consistently with campus constituents, and meet required deadlines.
- Strong analytical skills for problem resolution and complex contract analysis.
- Must have the ability to maintain professional and collaborative interactions with other staff and university constituents.
- Must be an excellent team member who collaborates with others.
Work Schedule Type
RegularWork Schedule
M-F, 8:0am-5:00pm; available after-hours and on the weekends for emergencies or overload work
Posting Date
10/16/2025Open Until Further Notice
YesScreening to Begin
11/03/2025Special Instructions to Applicants
It is strongly recommended that you print a copy of these instructions and the position posting before you begin to complete the online application, as the instructions will not be viewable once you begin the application process.
Required documentation includes all of the items listed below.
- Attach a detailed cover letter in which you explain how you meet each of the required qualifications [and preferred qualifications, if applicable]. It is preferred that you provide that information in a bulleted list or within a table within your cover letter.
- Attach a chronological resume including work history and major duties, education, and any specialized training or skills related to the position. List at least 3 professional references including: names, titles, organization name, phone numbers, email addresses, and connection to you (these can be identical to the references listed on the application).
- Complete the online application form and respond to the online questions, if applicable.
- Mission Statement Response - EWU’s mission is to provide an inclusive, equitable, and transformative learning experience, driving the pursuit of knowledge with affordable academic excellence. We are committed to serving first-generation, Pell-eligible students. How would you contribute to this mission?
- Please do not upload resumes that include photos of yourself.
% of Time
40Responsibility / Duty
Procurement & Contracts
- Responsible for the strategic leadership, oversight, and management of all contract-related activities at EWU. This includes the development, negotiation, review, and execution of a wide variety of contracts, agreements, and memorandums of understanding. The position ensures contracts align with the university’s mission, policies, and legal requirements while mitigating risk and supporting institutional goals.
- Requires a high level of expertise in contract law, negotiation and administration, as well as the ability to collaborate effectively with internal and external stakeholders. This requires a high-level knowledge of public works, information security, data privacy, insurance, and contractual requirements.
- Supervises the department of Procurement & Contracts. This department is responsible for handling all contracts for the purchase of goods and services, along with other types of contractual agreements such as affiliation agreements for practicum placements. This unit also facilitates the purchasing process in Banner by creating vendors, encumbrances, requisitions, and purchase orders. It also administers and audits the use of purchasing cards, fuel cards, and corporate accounts with various vendors.
Essential Function Indicator
Yes% of Time
20Responsibility / Duty
Data Privacy Officer
- Serve as the university point of contact for students, employees, and outside persons regarding concerns about data privacy.
- Review and monitor EWU’s website privacy notices, data collection practices, and access/disclosure practices to ensure compliance with all relevant state, federal, and international laws.
- Maintain current knowledge of legislative and regulatory changes affecting the collection, retention, and use of personally identifiable data; maintain understanding of technological advances that may have privacy implications.
- Establish university guidelines and best practices to ensure long range university implementation of privacy and confidentiality practices; recommend, develop, implement, and oversee corrective action and mitigation efforts to correct deficient practices and improve compliance.
- Serve as EWU’s HIPAA privacy officer.
- In conjunction with the CIO, serve as a member of the data breach incident response team; lead the risk of harm assessment procedure with respect to incidents involving personally identifiable information, and direct the sending of breach notifications as required by state and federal law; ensure adequate documentation of security incidents, responses, and notifications is maintained.
- Provide training to the campus community about data privacy and confidentiality requirements including, but not limited to, FERPA, HIPAA, GLBA, and GDPR.
- Investigate privacy and confidentiality complaints concerning EWU; in coordination with the Human Resources, conduct personnel investigations as necessary.
- Perform periodic risk assessments related to privacy and confidentiality.
Essential Function Indicator
Yes% of Time
20Responsibility / Duty
Risk Management
- Directs and leads EWU’s enterprise risk management strategies. This includes identifying, transferring, mitigating, and responding to risks. The unit is intended to provide support and guidance on a wide-variety of risks facing EWU, especially with respect to compliance, legal, and reputational risks.
- Supervises the Director of Risk Management who is responsible for handling all insurance matters on behalf of EWU, including the procurement of insurance, insurance audits, and managing claims with EWU’s insurers. This includes insurance such as property, cyber liability, international travel, student professional liability, summer camp, student athlete, drone, marine, and automobile insurance. The director is also responsible for conducting risk assessments for activities occurring on campus, administering EWU’s youth protection program, and serving as the export control officer.
- Support gathering of documentation in response to discovery requests.
Essential Function Indicator
Yes% of Time
10Responsibility / Duty
Public Records, Subpoenas, Records Management
- Responsible for oversight of the Public Records Manager. The Public Records Manager, in conjunction with risk management, is responsible for responding to all public records requests, subpoenas, search warrants, and FERPA requests on behalf of EWU.
- This unit is also responsible for maintaining the records retention schedule, providing training to campus, and monitoring compliance with public records and records retention requirements.
Essential Function Indicator
Yes% of Time
10Responsibility / Duty
Real Estate & Intellectual Property Agreements
- Serves as the real estate officer for EWU. Negotiates and signs real estate agreements when EWU is acting as the lessee or the lessor.
- Serves on the intellectual property committee. Drafts agreements and work with outside legal counsel on assignment of rights, patent applications, and technology transfer agreements.
- Reviews contracts involving grants and research in conjunction with the Office of Grants and Research Development.
Essential Function Indicator
Yes*Please mention you saw this ad on Diverse Careers.*